Payroll process in Web PayTRAX

The payroll process in Web PayTRAX is done by 3 steps. Once all the transactions are updated for the month, performing the below 3 steps will complete the payroll.

Menu Navigation: Module - Payroll - Monthly Salary sheet Generation

1. Monthly Attendance Processing
2. Monthly Allowances/Deductions Processing
3. Monthly Salary sheet Generation

Monthly Attendance Processing

This is the first step in the payroll process. In this screen, the attendance details that are processed can be verify/record prior to updating for payroll generation purposes. It processes all the attendance data for the pay period.

In order to process the monthly attendance, select the month and year and click on “Process Attendance button”. If attendance for the month is already processed, system will prompts whether to overwrite the already existing data. Click on yes to reprocess the attendance.

Menu Navigation: Module è Payroll è Monthly Attendance Processing

Monthly Allowances/Deduction Processing

The Monthly Attendance/Deduction Process collects data from various input sources like employees fixed allowances captured in the profile, overtime details, variable earnings and deductions, service charges, etc. for the processing month and prepares an output based on the processed attendance information. The output generated after this step can be used to verify/record any allowances and deductions prior to updating for payroll generation purposes.

In order to process the monthly Earning/Deduction, select the month and year and click on “Process Attendance button”. If data for the month is already exists, system will prompts whether to overwrite the already existing data. Click on yes to reprocess the allowance details.

Clicking on search will show the already processed data. Reprocessing the allowances/deduction in not required each and every time.

Menu Navigation: Module è Payroll è Monthly Allowances/Deductions Processing

Monthly Salary Sheet Generation

This is the last step in payroll processing. The data generated from the previous steps, i.e. Monthly Attendance Processing and Monthly Attendance/Deduction Processing will be taken as inputs and the payroll is processed and saved for the current pay period.

Pay slips and other payroll related reports can be generated after this step is successfully completed.